The Foundation Annual Program Grant Process
(A grant designed to assist programs that align with the goals of the Foundation. Bluegrass in the Schools assemblies should apply for Mini Grants instead)
The Foundation for Bluegrass Music recognizes the need for flexibility in addressing needs and opportunities. In evaluating applications the Foundation for Bluegrass Music gives consideration to the following factors, among others:
- Does the program or project directly involve bluegrass music?
- Does the program or project address a priority need of or opportunity facing the bluegrass music community? What is its nature and scope and the number of people served by this project?
- Does the program or project duplicate any other existing initiative?
- Will the program or project have a significant impact on a need or opportunity in the bluegrass music community, what outcome will be achieved, and how will it be measured?
- Does the program or project have a demonstrated sound financial plan? The income and expense budget for the grant and balance sheets and income statements for the entire organization (for the two most recently completed fiscal years or pro forma statements if newly organized) MUST accompany the application, together with the most recent Form 990 for the applicant as filed with the Internal Revenue Service.
- Will this grant constitute matching funds?
- After this program or project is completed, how will funding continue? If not funded, what is the effect?
- Does the program or project have a broad base of support such as volunteer involvement, public participation, and/or collaboration with other organizations? Please elaborate on these issues.
Important details • The Foundation generally makes grants to non-profit organizations with 501(c) (3) status and qualified governmental agencies such as public schools and colleges. Grants are sometimes given to programs that are not 501(c) (3) depending on how well the program aligns with the Foundation’s goals. Grants are not awarded in the following areas: projects which do not primarily involve bluegrass music, annual fund raising, organizational endowment funds, deficit financing, grants to be paid directly to individuals, or for sectarian purposes. As a general rule, an entity can only receive one grant per calendar year. The Foundation does not generally award multi-year grants.
Applications will be acknowledged upon receipt. Those ineligible under the restrictions listed above will be denied without further consideration. Those eligible for consideration will be assigned to a board or staff member for review, further investigation, and presentation at a board meeting at which grant applications are considered. Eligible applicants will be notified of the board’s decision to fund at the requested amount, fund at a lesser amount, deny, or defer for future consideration. The Foundation’s Board of Directors will review the applications and vote on them in February. The winners of the annual grants will be announced by the first week in March and checks will go out before the end of March.
When a grant check is cashed, the grantee is obligated to use it for the purpose given in the application. Grants awarded to entities which are not 501(c) (3) organizations will be paid to a qualifying fiscal agent organization, or directly to the vendor (such as an educational institution, travel provider, or equipment supplier). Grant recipients are required to acknowledge the funding support of The Foundation for Bluegrass Music in project publicity and any printed or other media materials generated by the project in accordance with the Foundation’s policy for use of its name, logo or mark. Grant recipients are required to file a written report describing the use of the funds after the project/program is completed or nine months after the grant has been received, whichever comes first. Subsequent applications will not be considered until the final report is received.
TO APPLY FOR AN ANNUAL GRANT
- Click here to download the grant application cover letter form in PDF format
- Prepare a one to two page narrative describing in further detail your project as it aligns with the bullet points at the top of this page and an income and expense budget for the grant request project.
- Submit the following financial requests: Most recent form 990 for the applicant as filed with the IRS and an income statement and balance sheet for the entire organization for the last two years.
Please email the completed information in 1. and 2. to Nancy Cardwell at email@example.com and please make two copies of the financial requests (3.) and send them to The Foundation For Bluegrass Music Grants, 4206 Gallatin Pike, Nashville, TN 37216
Please note: All of the materials requested above must be submitted by December 1 to be considered for a grant given the following year.